Job description:

Portuguese UHNW family is looking for Personal Assistant / Estate Manager

Please note: If we don't receive your CV at the time you apply for this position, the application will be cancelled within 24 hours and your details will be deleted from our records.

If you are a meticulous, lovely personal assistant who loves running and maintaining a beautiful home, this the BEST opportunity.

Ideally, you also have been a nanny as there is some childcare involved. Hours are generally Monday-Friday from 11am-7pm.

You will be charged with everything from scheduling, dealing with vendors, party planning and organising the children’s activities.

You are excellent with prioritising and rolling with the punches when the schedule changes. The children have busy school and extra curricular activities and you will be making sure it all runs smoothly. You are an excellent cook and happy to make family meals.

You are confident, take pride in your work and are as loyal as a golden retriever! You know how to read the room and understand when to engage in conversation and when to pull back.

You love to do lists and would colour code your entire life if you could. Please be flexible as the parents both work and are happy to be back up and stay home with a sick child. We would love a polished, stylish and educated person who is a career personal assistant.

The ideal candidate MUST be adept in all areas of organising travel arrangements, calendaring, correspondence, planning events, and overseeing vendors and contractors.

• Requires a "no task is too big or too small" attitude
• Successful applicants will have estate management and/or personal, executive or family assistant experience
• Experience working with small children a plus

This position includes but is not limited to the following:

• Planning and maintaining schedules/calendar management
• Managing hospitality, catering, and hosting
• Assisting with event production for social gatherings, philanthropic events, fundraisers, and additional private events
• Personal shopping, grocery shopping, running errands, and concierge work
• Ordering and stocking the home of household and food related items
• General management and organisation of residence, with attention to special projects as needed and per request
• Household organisational projects including additional aspects of management, including closets, pantries, storage areas
• Planning and executing fun learning activities for children and family
• Assist in managing vendor and contractor relationships including calendaring, accounts payable, project management
• Conducting research for special projects and upon special request

Requirements:

• Strong command of English language; both writing and verbal skills
• Minimum 3+ years experience working in a similar role for a private home or family
• Must be physically agile and dynamic
• Must be able to lift 40 lb
• MUST be comfortable working around dogs
• Detail oriented with exceptional organisation and task management skills
• Experience working in high stress, fast-paced environments where the utmost discretion and confidentiality are required
• Preferred experience caring for school age children

Documentation:

• Valid Drivers License; confident driver with zero points on license would be advantageous
• Valid Passport; MUST be passport ready and able to travel a few weeks at a time at least once or twice a year

Additional Requirements

• English language
• physically agile
• 3+ hands-on experience