The Job Opportunity:

DLA Piper is a global law firm, an organically growing organisation, with great ambitions, defined strategy and wonderful culture is currently looking to expend its Doha office by a new Office Coordinator/Receptionist, who will support our Qatar business and represent the firm as a first point of contact. We are looking for an energetic, proactive and precise individual, with an attention to detail and friendly and personable presence.

MAIN DUTIES AND RESPONSIBILITIES:

Reception

• Answering telephone and handling calls and enquiries professionally
• Greeting visitors and ensuring highest level of care to clients
• Maintaining appearance of reception area and meeting rooms
• Co-ordination/booking of meeting rooms
• Maintain high level of hygiene in front of house / client areas, including adherence to relevant Covid-19 related protocols
• Provision of refreshments for client / external visitor meetings
• Booking flights/hotels/taxi's
• Maintaining incoming/outgoing postal logs
• Managing outgoing courier service
• Provide assistance to the marketing team with arrangements for external conferences and meetings
• Provide assistance to the marketing team with arrangements for social/client events
• Recording and distributing messages to staff
• Administration Support

• Provide assistance to the Qatar team with the monthly billing process
• General typing of documents as required
• Assist with production of Capability Statements and other general marketing collateral
• Overall responsibility for managing office stationery supplies
• Other adhoc administration support as required

ABOUT YOU

• Excellent verbal communication skills in English
• Arabic language preferred but not essential
• Confident telephone manner
• Excellent interpersonal skills
• Professional and polished appearance
• Friendly and polite manner

ABOUT US

DLA Piper is a global law firm with lawyers located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific. Our global reach ensures that we can help businesses with their legal needs anywhere in the world. We strive to be the leading global business law firm by delivering quality, service excellence and value to our clients and offering practical and innovative legal solutions to help them succeed. Our clients range from multinational, Global 1000, and Fortune 500 enterprises to emerging companies developing industry-leading technologies, as well as government and public sector bodies.

OUR VALUES

In everything we do connected with our People, our Clients and our Communities, we live by these values:

• Be Supportive - we care about others, value diversity and act thoughtfully
• Be Collaborative - we give, we share and we join in
• Be Bold - we stand tall and challenge ourselves to think big
• Be Exceptional - we exceed standards and expectations

DIVERSITY AND INCLUSION

At DLA Piper, diversity and inclusion underpins how we live our values and everything we do. We believe that everyone has a voice, and that everyone’s voice counts. We know that the rich diversity across our firm makes us stronger, more innovative and creative, which helps us to better serve our clients and communities. We are committed to providing an inclusive working environment and culture across our global firm, where everyone can bring their authentic self to work.

Diversity of perspective, thought, background and culture combine to make us the leading global law firm; that’s why we actively seek to build balanced teams. We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people – however your talent is packaged, whatever your background or circumstance and regardless of how you identify.

We support anyone with a disability or long term health condition to ensure they have the opportunity to perform at their best. If you have not done so already, please let us know if you require any support so we can make the right adjustments and considerations should they be required.

AGILE WORKING

We know that people have responsibilities and interests outside of their career and that as a business, we all benefit from working flexibly. That's why we are open to discussing with candidates the different ways in which we are able to support requests for agile working arrangements.

PRE-ENGAGEMENT SCREENING

In the event that we make an offer to you, and where local legislation permits, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability and references from previous employers.

Primary Location: Qatar, Doha
Job: Property & Workplace
Schedule: Full-time

Additional Requirements

• Excellent verbal communication skills in English