Are you ready for the next step in your career? Then you need to keep reading!

When we’re looking to hire at Amadeus, we look internally first. Our teams get the benefit of your experience and you get more chances to grow and progress. So, if you are ready for a new challenge and want to drive your career, apply now!

Purpose:

Providing assistance and general administrative support to the Cluster Head MEA Retail and Dubai staff.

Key Accountabilities:

• Managing Cluster Head’s agenda, handling incoming mail, screening calls, making travel arrangements and follow-up.
• Ensuring that the Cluster Head is always attainable and that all pertinent issues are dealt within a timely fashion.
• Organising and coordinating meetings.
• Acting as focal point for the day to day logistic of the office
• Setting up, organising and maintaining project and administrative files.
• Handling specific projects related to the activities of the entity requiring basic knowledge in this functional area.
• Coordinating and preparing contracts, reports and status.
• Compiling data (including confidential) for reports and filing.
• May assist in detailed analysis on activity reports, staffing budget follow-up.
• Drafting and editing correspondence and documentation.
• Checking that the office set up is appropriate and that the various office equipment and supplies is properly configured, installed and maintained.
• Creating and follow up of individual Lotus Notes/ MS Outlook requests for the supervisor and Department (exceptionally for individual staff); approving standard demands within delegated authorities.
• Greeting and escorting visitors including high-level contacts.
• Handling part of the newcomers’ integration process.
• Assisting the Market Managers in various administrative and operational tasks related to their markets, including data compilation, analysis and preparation of presentations.
• Supervising the organisation of events, identifying and dealing with suppliers.
• Supporting in the writing, translation of certain administrative documents when and if required.
• Assisting the Sr. HR Manager in various tasks related to the region such as data collection, analysis and other administrative tasks related to the Dubai office.

Requirements:

• Education: 2 year post-secondary degree
• Relevant work experience: At least 3 years experience with two years working as a Personal Assistant to a member of Senior Management
• Business understanding: Knowledge of the Airline IT or travel industry preferred
• Specific knowledge needed of Administration & Clerical procedures and systems, Basic business management principles and Customer & personal service

Skills:

• Excellent time management skills
• Excellent communication skills (verbal and written)
• Good organisational skills and coordinating ability
• Social perceptiveness
• Must be able to maintain confidentiality
• Good negotiation skills
• Active listening skills
• Must speak fluent English, Arabic & French
• Excellent MS Office skills (MS Outlook, MS Teams, Advanced Word, Excel and Power Point)

We are an Equal Opportunity Employer and seek to hire the best candidate regardless of age, beliefs, disability, ethnicity, gender or sexual orientation.

Why work for Amadeus

Travel fulfils our need to explore the world: to see new places, meet new people and be near to what’s important to us. We power the solutions that keep the world of travel moving. You can power them too.

Opportunities to innovate

Help us develop the IT solutions that drive global travel.

Challenging environment

Work to solve complex challenges in one of the world’s most dynamic industries.

Global impact

Join a global network of colleagues across more than 190 countries to deliver IT solutions that enrich how people travel.

Position Type: Permanent
Location: Dubai, United Arab Emirates
Job Family: General Administrative Support

Additional Requirements

• Excellent communication skills
• MS Office skills