Featured jobs available on paid plans.Upgrade and start applying for Featured Jobs!
From just £12 a dedicated expert will place your CV application in front of the queue and negotiate with employers on your behalf. See our price plans
Personal Assistant - Rothschild & Co - Middle East
About us:
As one of the world's largest independent financial advisory groups, we know that it takes a distinct perspective to make a meaningful difference to our clients’ business and wealth. Rothschild & Co is a global and family-controlled group. We provide M&A, strategy and financing advice, as well as investment and wealth management solutions to large institutions, families, individuals and governments, worldwide.
Having been at the centre of the world's financial markets for more than 200 years we can rely on an unrivalled global network of more than 3,800 talented employees and a track-record of outstanding execution with 50 offices around the world.
Our integrated global network of trusted professionals and decision makers around the world provide in-depth market intelligence, meaning we can be closer to current issues than any other global financial institution in our core markets.
It is this scale, local knowledge and intellectual capital that allow us to provide a distinct perspective and effective long-term solutions for our partners.
Responsibilities:
Diary Management:
- Taking responsibility for the smooth running and successful delivery of meetings and other events including attendees. papers, logistics (e.g. travel, video conferencing, other technical requirements)
- Acting as a “gatekeeper” – ensuring that their diary is an accurate reflection of commitments that they intend and are able to meet
- Anticipating and proactively resolving issues in advance e.g. conflicting meetings
- Thinking ahead, informing others of changes to schedule e.g. meetings running late
- Organising client dinners/entertainment and in-house lunches
Travel:
- Responsible for organising all necessary hotel and travel arrangements (international and domestic) as required, including foreign currencies, hotels etc.
- Having regard for other meetings, time zones, transfer times etc.
- Responsible for accurately preparing travel itineraries which include contact details, key addresses etc. and any relevant documents
PC Skills:
- Accurately typing/amending a range of documents that comply with Corporate guidelines to a consistently high standard
- Composing routine correspondence where appropriate
- Undertaking research as instructed and required
- Answering the telephone in a professional manner, taking accurate telephone messages and dealing with them in an appropriate and timely manner
- Managing voice-mail messages, providing a summary of calls and, if appropriate, liaising with colleagues in their absence
- Managing e-mail communication – flagging urgent requests and following up as necessary
- Ensuring that both internal and external mail is dealt with promptly, with prioritisation of incoming papers and requests as appropriate and prompt distribution
- Screening telephone calls. Ensuring that all calls and oral communications are appropriately recorded and dealt with without delay.Through regular contact, building good working relationships with secretaries and clients, industry and senior management in other organisations, and Rothschild offices
Teamwork:
- Working closely with the other secretaries within the division to provide cover and assistance where necessary, including lunchtime cover
- Informing others of your whereabouts and for how long you will be away from your desk
Administration:
- Reconciling expenses and claims promptly and accurately
- Collating information for client invoices as requested
- Maintaining an up-to-date filing system, ensuring easy retrieval of information and archiving of files as and when needed
- Informing HR of absence (holiday, sickness, paternity and parental leave) including secretarial colleagues
Other:
- Providing assistance with personal admin. (principally desk-based)
- Any other duties that are within the employee's skills and abilities whenever reasonably instructed
- Undertaking specific projects as requested
- Experience, Skills and Competencies Required
- Advanced knowledge of Outlook
- Advanced knowledge of Microsoft Word, PowerPoint and Excel
- Excellent interpersonal skills – to communicate clearly and effectively at all levels within the Bank globally and externally
- Ability to maintain high level of confidentiality in respect of information/documents/projects being produced/undertaken
- Ability to manage several projects simultaneously, whilst achieving consistently high standards of accuracy, detail and deadlines
- Proactive attitude with the ability to act with good judgement and common sense on a day-to-day basis regarding assigned and ad hoc duties
- Self-motivated, highly productive, reliable with a flexible attitude
- Service orientated – both to internal clients (bankers) and our external clients.
- Ability to work with limited direction and develop a thorough knowledge of the organisation
- Relocation package is offered for any candidates not based in Dubai.
Attracting and retaining like-minded, high potential colleagues is key to our success.
Rothschild & Co is an independent financial advisory group with intellectual strength: our assets are the women and men who work in the firm.
When we recruit experienced professionals, we look for people who can add to this intellectual strength, offer a distinct perspective and have a genuine passion for what they do. They have the drive and determination to deliver excellence, consistently. They know the importance of independent, creative thinking and innovation, but they must also believe in the power of the team.
Additional Requirements
- Advanced knowledge of Microsoft Suite
Want early bird access to jobs like this? Subscribe!
You’ll get the newsletters from time to time with hot job openings right before your eyes.
Featured jobs available on paid plans.Upgrade and start applying for Featured Jobs!
From just £12 a dedicated expert will place your CV application in front of the queue and negotiate with employers on your behalf. See our price plans
