About role:

The job holder will be responsible for the administration for the full cycle support for events from planning to execution and delivery. In addition to the above, the jobholder will build and foster relationships with existing and potential sponsors under direction of Sponsorship and Events Manager.

Our culture and diversity

The Emirates Group has a lot in common with Dubai. The languages, cultures and ethnic backgrounds that make up our group help us innovate and grow our business in exciting ways. For example, Emirates was the first to introduce onboard showers. We also believe that the customer experience we offer is really different. And of course, safety is paramount – it’s there in everything we do. In the Middle East, dnata was one of the earliest adopters of electric ramp vehicles and ‘smart’ battery charging. We have also introduced Vaculex loading aids in Dubai, which are safer for staff and more cost effective for customers.

Job Outline:

• Manage the GMS Guest Management System to ensure the effective utilization of the system and to provide support to the Sponsorships & Events teams.
• Provide administrational support to the Sponsorship and Events teams (e.g. recording of attendance, completion of ITSR forms, iPROC forms).
• Support the team in various administrative tasks such as the regular clearing of the inbox, sending out News and Monitor Issues every morning, setting out of office notifications for the mail box and compilation of the PR coverage report for wider distribution
• Monitor the daily schedule of the Departmental Head/Manager and furnish required information/documentation for meetings/appointments, by co-ordinating with sources within and outside the Department.
• Provide secretarial services to the Departmental Head/Manager by attending to routine administrative paper work.
• Screen incoming mails and telephone calls, action responses, re-direct correspondence and collate to the appropriate person obtaining additional information where necessary.
• Be fully conversant with the activities of the organisation in order to liaise effectively with senior executives and external contacts on behalf of the Departmental Head/Manager etc. correspondence and collate to the appropriate person obtaining additional information where necessary.

Qualifications & Experience

General administration

Education: 12 Years schooling or equivalent: 4 years experience in an administrative function Experience in events/sponsorship role

Knowledge / skills: Must be fully competent in MS Office applications.

Fluency in spoken and written English, pleasant telephone etiquettes and the ability to prioritise work.

Our key employee focus areas:

Safety & wellbeing: We look out for each other’s health and wellbeing

Diversity & belonging: We respect our differences and focus on what unites us

Reward & recognition: We offer lifestyle benefits and celebrate our achievers

Community responsibility: We add value and strengthen communities we are part of

Environment: Our sustainable practices ensure a greener future

Development & career: We see your potential and give you ways to achieve it

Salary & Benefits

Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotels stays around the world. You can find out more information about our employee benefits in the Working Here section of our website. Further information on what’s it like to live and work in our cosmopolitan home city, can be found in the Dubai Lifestyle section. Whatever role you are interested in, we offer a competitive total pay and benefits package. With the diverse range of the opportunities within the Emirates Group this package varies from role to role to ensure that we attract and retain the talent we need to continue our success.

The details below give a flavour of the benefits we offer for generic Dubai based roles. However, please check with our Recruitment Specialists to find out which will be applicable to the role you are interested in, especially if this is outside Dubai or with dnata.

Alternatively please review the benefits in each of the specific careers sections.

Cash Benefits: Salaries in the UAE are tax free, and you’ll receive your pay monthly in United Arab Emirates dirhams. For eligible employees, your salary will include a competitive accommodation and transportation allowance. While employees who live in company provided accommodation will receive assistance with their housing, utilities and living expenses.

Medical Insurance: We’ll provide you with medical insurance, and depending on your role and salary grade, you may include cover for your dependents at a premium that will be deducted from your monthly salary.

Concessional Travel: You and your dependents are entitled to an annual leave ticket. And from the day you join, you can book concessional tickets at significant discounts for travel across the Emirates network.

Emirates Platinum Card: The Emirates Platinum Card is an annual subscription service offered exclusively to Emirates Group employees and their dependents. For a minimal fee, you can use the card to enjoy discounts and special offers at over 600 retailers, hotels, restaurants and service providers.

dnata Travel Discounts: You can enjoy further discounts and special offers on your travels with dnata Travel. The dnata team of travel experts can help you create your itinerary, find the best deals on hotels and activities and so much more, all at lower rates you won’t find anywhere else.

Annual Leave: We value your physical health and mental wellbeing, and understand the importance of taking breaks from work. We encourage our teams to rest when they need to, and offer a minimum of 30 leave days a year.

End Of Service Benefits: Once you complete one year of service, you’ll be eligible for end of service benefits. This is a guaranteed gratuity based off your basic salary and calculated for every year you’ve worked with us.

Job Category: Events

Position: Event Coordinator

Position Type: Management

Location: Dubai, United Arab Emirates

Schedule: Full-time

Remote Job?: No

Why work with Emirates Group

When you join the Emirates Group, you’ll be working in a fast-paced environment and quickly develop alongside a team of professionals with diverse skills, expertise and knowledge from all over the world. As you grow your career with us, you also enjoy a comprehensive pay and benefits package with lots of opportunities for you to explore the world.

Additional Requirements

• MS Office applications
• Fluency in spoken and written English
• Telephone etiquette